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1. The Association shall be known as the Jacob’s Island Residents’ Association.

2. The Association shall be non-party in politics and non-sectarian.

3. The object of the Association shall be:

maintenance of their amenities and environment.

community and with the local authorities, the builders, management

company and freeholders.

4. Membership will be open to all owners of properties and tenants in good

standing at Providence Square, Springall’s Wharf and Providence Tower.

A property may be represented by both its owner and its tenant.

5. It shall be a condition of membership that all members, at all times, conduct

themselves in a courteous, appropriate and reasonable manner in all matters

pertaining to the Association. Any member may be suspended from the

Association and/or excluded from the Committee or from a meeting for breach

of this condition, or for any other conduct contravening the objects of the

harassment, bullying, intimidation and aggressive behaviour.

6. All members shall pay such subscriptions per household as shall be

determined by the Committee.

7. Any subscription or other monies raised by or on behalf of the Association

shall only be applied in furtherance of the objects of the Association.

8. The business of the Association shall be conducted by a Committee which

shall consist of a Chairperson, Treasurer, Secretary and Communications

Officer (the Officers) and not less than three other Committee Members who

shall be elected from the paid-up members of the Association. No more than

one Officer shall be elected from each household.

9. The election of Officers or Committee Members shall be carried out at the

Annual General Meeting of the Association. Committee members shall be

proposed and seconded, and elected by a majority of those present. The

term of office shall be one year. Retiring Committee Members may offer

themselves for re-election.

Jacob’s Island Residents’ Association Constitution 20 May 2008

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10. The Committee may temporarily fill any vacancy arising among the Officers of

the Association from its other Committee Members, until the next Annual

General Meeting of members. Up to five additional Committee Members may

be co-opted during any year from the members of the Association; the term of

such co-option to run until the next Annual General Meeting of members.

11. Any Committee member who fails to attend three consecutive meetings

without prior apologies or without good reason shall cease to be a Committee

member (other than in exceptional circumstances).

12. The Committee shall meet as necessary, but not less than four times per

year. The quorum for Committee meetings shall be four members. The

outcome of any vote shall be determined by a simple majority of those

present, with the Chairperson having a casting vote in the event of a tie.

Committee meetings shall be open to any member of the Association wishing

to attend, who may speak but not vote.

13. The Committee shall call an Annual General Meeting of the Association each

year in the month of April. Not less than twenty eight days notice of the

Annual General Meeting shall be given to all members; and to all those

eligible for membership, together with a form of application for membership.

14. At the Annual General Meeting:

their activities.

for the previous year.

elected.

seven days in advance of the meeting shall be discussed.

present and voting (but only one vote will be allowed per paid-up

membership).

15. The Secretary shall call a Special General Meeting at the request of a

majority of the Committee, or on receipt of a written petition by not less than

10% of members of the Association that gives reasons for their request. The

Secretary shall give not less than seven days notice of the holding of a

Special General Meeting, which shall take place within twenty-one days of the

receipt of the request or petition. Decisions will be taken on the same basis

as at the Annual General Meeting.

16. The quorum for all General Meetings shall be one third of the membership or

fifteen members whichever is the less.

Jacob’s Island Residents’ Association Constitution 20 May 2008

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17. Notice of all meetings shall be posted in the Main Entrance on the Association

Notice Board, and shall be distributed to members. Such notices shall

include the date, time and place of the meeting and an Agenda of matters to

be discussed. Minutes of all meetings shall be distributed to members.

18. The Committee may appoint such sub-committees as may be required to

carry out the activities of the Association. Such sub-committees shall be

directly accountable to the Committee. The Committee shall, in advance,

agree the terms of reference of any sub-committee, which may then act and

apply any finance raised by itself, or on its behalf, only within those terms.

The Chairperson and Treasurer of the Association shall be ex-officio

members of any sub-committee.

19. Where any sub-committee is to continue in existence beyond the Annual

General Meeting following its appointment, its members shall submit

themselves for re-election at that meeting and annually thereafter.

20. All sub-committees shall keep proper accounts of income and expenditure

and a proper record of all meetings and shall report on them or deliver them

up as required by the Committee or any General Meeting.

21. The Committee or any General Meeting may dissolve any sub-committee,

whereupon the accounts, records and assets, financial and otherwise, of the

sub-committee shall pass into the hands of the Committee.

22. The CHAIRPERSON (or in his/her absence another Committee Member)

shall conduct the meetings of the Association.

23. The TREASURER shall open and maintain a banking account in the name of

the Association. All cheques shall be signed by the Treasurer and by a

second Officer who is an authorised signatory. The Treasurer shall keep

proper accounts of income and expenditure and report on them or deliver

them up as required by the Committee or any General Meeting. Such

accounts shall be audited annually by a person appointed by the membership

at the Annual General Meeting.

24. The SECRETARY shall be responsible for the convening of all meetings and

the giving of the prescribed notice to members. He/she shall ensure that a

proper record is kept of all meetings of the Association, its Committee and

sub-committees, in the form of minutes or notes, and shall distribute or

display such records as appropriate.

25. The COMMUNICATIONS OFFICER shall be responsible for maintaining a

register of members of the Association and ensuring that members are kept

informed of the activities of the Committee, in accordance with paragraph 17

of the Constitution.

26. Any Committee Member(s) or Officer(s) delegated to represent the

Association in consultation with any other body shall act on the instructions of

the Association and shall report back to the following Committee or General

Meeting, whichever is the sooner. Only full members of the Association shall

be delegated to consult with the local authority.

Jacob’s Island Residents’ Association Constitution 20 May 2008

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27. Any proposals to alter the constitution must be submitted to the Secretary not

less than twenty eight days before the meeting at which it is to be discussed.

Not less that fourteen days notice shall be given of such a meeting, together

with the wording of the proposed alteration(s). Any alteration shall require the

approval of two thirds of those present and voting at the meeting.

28. If the Committee no longer exists, any 10% of members of the Association

may decide that the Association should be dissolved. They shall give at least

fourteen days notice to all those eligible for membership, of the meeting at

which the matter shall be discussed. For the sole purpose of dissolution a

quorum need not apply and the Association may be dissolved by a two-thirds

majority of those present. The assets, financial and otherwise, remaining

when the Association has satisfied its liabilities shall be applied for such

purposes of benefit to the community as the meeting shall decide.

20 May 2008